It is often seen that the location of this document is unknown only by Mr. XX", and there may be cases where work efficiency is reduced due to this. On the other hand, with electronic data, such problems do not occur. Data corruption doesn't happen so easily, and you can quickly find the data you need with the search function. Reduce paper and printing costs The reduction of paper and printing costs is also a big advantage of going paperless. Paper documents are surprisingly expensive. Not only the cost of paper and ink, but also the rental and maintenance fees for printing equipment, the cost of files and cabinets for storage, and the labor costs involved in filing and copying. Going paperless eliminates most of the above costs It is true that the initial cost is necessary.
Eliminates the need for document storage space Bills and contracts are required by law to be stored for a certain period of time. If you store everything on paper, you'll need a room's worth of space. On the other hand, by going paperless, all data can be saved and viewed easily mobile number list with just one PC. Information sharing becomes easier Electronic documents also have the advantage of making it easier to share information. In the case of paper, you must meet in person and hand it over or mail it. When sharing with multiple people, it takes time to copy. On the other hand, electronic data can be shared in the cloud or attached to emails and exchanged without much effort.
Distribution to multiple people is completed in an instant, and it is also ideal for telework. Recently, more and more companies are using electronic files to send catalogs to customers, and it is said that sales efficiency is also improving. In this way, going paperless is suitable for sharing information both inside and outside the company. Reduce the risk of loss or deterioration Going paperless reduces the risk of loss or deterioration of important materials, and is also effective as a BCP (Business Continuity Plan) measure to protect data from disasters, fires, terrorism, etc. Storing paper documents has a high risk of loss, fire, and flood damage, and it is not uncommon for documents to become illegible due to deterioration over time. Loss of important materials leads to damage to business assets.